In a previous post I discussed several ways to find out, when you discover an open position that interests you, who the hiring manager is.
That’s the person you really want reading your resume – the person who can make the decision to hire you!
Once you’ve found the name, how do you find the email address?
Other than email, U.S. mail or messenger services, are there less obvious ways of reaching that manager?
And how can you help ensure that the hiring manager won’t simply forward your resume straight to Human Resources without even reading it?
How to Find the Hiring Manager’s Email Address
Let’s say you’re trying to reach Robert Jones at Whatever Products. First try the easiest ways: Check the company website, or call the main number and ask. If the receptionist doesn’t want to give you the email address, try calling the same number during the lunch hour, when a less-wary person may be filling in.
If that doesn’t work, you can just try guessing: write to firstname.lastname@example.org and see if it bounces back. Or go to www.emails4corporations.com to find out the email convention used by the company, e.g., [first name, last initial]@whateverproducts.com.
Now double-check whether “email@example.com” is a valid address by using www.verify-email.org. Read the result in the light red bar. If you see “firstname.lastname@example.org – Result: Bad”, try it with other versions of the name, such as Rob or Bob.
Or – Don’t Email It!
If you can’t find the email address – or if you don’t want to compete with the numerous other emails the hiring manager receives every day – try sending your resume via U.S. mail or Federal Express.
Or use social media! You might really stand out by messaging the hiring manager via Twitter.
LinkedIn is another option. Assuming the manager is outside your network, check to see whether they belong to any Groups. If so, joining one of those Groups may allow you to send her a message. Or get introduced through someone you know in common; or send an InMail.
If your resume is online, include a link to it in your social media message; or just direct the employer to your impressive LinkedIn profile instead.
Get Your Resume Read
Once the resume is in the hands of the hiring manager, there’s the risk she or he will simply forward it straight to HR. To reduce that risk:
- Make sure it’s a great resume.
- See if you can get someone who knows the manager to forward your resume to them. If it comes through a familiar source, it’s more likely to be read.
- Check the job posting for instructions like “No phone calls.” If the coast is clear, say in your cover letter that you will call to follow up. Knowing you will be calling may cause the manager to read your resume and keep it on hand for the call.
- To help ensure the receptionist won’t screen out your call, tell him or her the hiring manager is expecting your call, that you promised to call, or that you’re following up on some recent correspondence you’ve had with the manager. All are true, since your letter said you would call!
Next Time, Be a Familiar Name!
Wouldn’t this all be easier if the manager already knew you, either through a referral, introduction, informational interview or networking?
Spend most of your job hunting time making yourself known to hiring managers and those who know them, so when a job opens up you’re at the head of the line.